Virtual Event Tips
- Identify a moderator at the beginning of the call. The moderator should kick-off the event, make sure the events ends on time, and help guide the conversation.
- For informal events, such as happy hours, it is still recommended to have a moderator who can pose a few questions or an ice breaker (e.g., what is your work from home life hack?).
- Use the chat box to pose questions during an event with a speaker. The moderator can then ask the question on behalf of the participant or call upon the participant to ask the question.
- All participants should mute their audio unless speaking.
- If everyone will be speaking (e.g., introductions, roundtable discussion), give everyone a set amount of time to speak. Make it clear what information should be covered in an introduction (e.g., name, Wharton graduation year, and occupation).
- Remind all registrants of the event and instructions for how to join one day before the event.
- Take photos of your virtual meeting and share with attendees after the event! If using Zoom, switch to gallery view, so you can see everyone, and select "hide non-video participants".
- Utilize tools like Mentimeter to create polls or other interactive components throughout your call.
- Make it clear to participants if the event will be recorded.
- If you are promoting another club or organization's event, in all marketing materials, you should clearly indicate that the event is being hosted by a third party, versus your club or the School, to protect the best interests and reputation of the club.
Webinar Tips
Virtual Event Ideas
Social
- Wharton Club of Chicago - Monthly virtual lunch to get to know club members
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Wharton Club of New Jersey - Virtual wine tasting event with wine writer, David Ehrenfried
- Wharton Club of the National Capital Region - Monthly virtual "Pub" with a rotating theme
- Wharton Club of Philadelphia – Monthly networking breakfast
- Wharton Club of San Diego - Joint MBA-San Diego virtual happy hour
- Penn & Wharton Club of Singapore - All-Ivy virtual quiz night
- Wharton Club of Geneva - Virtual chocolate tasting in partnership with a local chocolate shop
- Virtual Scavenger Hunt - Interactive and competitive game played during Club Leadership Week 2022
Professional Development
- Wharton Club of Chicago - Virtual Career Webinar: How Attractive a Candidate are You?
- Wharton Club of New York - Career Resources for Wharton Alumni (in partnership with MBA Career Management and Undergraduate Career Services)
- Wharton Club of Boston - Wharton Boston Business Exchange
- Wharton Club of Paris - "Virtual Public Speaking: Tips for putting your best face forward online"
- Wharton Club of the National Capital Region - Business Owners and CEOs- Virtual Networking Meeting
- Wharton Club of Dallas - Virtual lunch for Wharton presidents and CEOs with Dan Runzheimer, WG'13, President of Endurance Lift Solutions
- Wharton Club of Shanghai - “Virtual Meetings Crash Course” Interactive Training
Speakers
- Wharton Alumnae Founders & Funders - Love in the Time of Corona with Arum Kang, W'04, CEO & Co-Founder of Coffee Meets Bagel
- Wharton Club of Philadelphia - Discussion with Mark Zandi, W'81 on the current US economy and what lies ahead
- Wharton Club of New York - "How to be an inclusive leader" with Natalie Edwards, WG ’18, Director of Inclusion and Diversity at the Estée Lauder Companies
- Wharton Club of New Jersey - The Post COVID-19 Perspective on Business & Planetary Health
- Wharton Club of the National Capital Region - Presentation by Peter Yawitz, WG’86, author of “Flip-Flops and Microwaved Fish: Navigating the Dos & Don’t of Workplace Culture”
- Wharton Club of Hong Kong - Webinar series exploring the theme "Embracing Change" hosted by Qineticare
- Wharton Club of Hong Kong - Webinar on contemporary art with Christie's
- Wharton Club of Houston - Interview with Dr. Daniel Musher, a leader in infectious diseases
- Penn & Wharton Club of Singapore - Webinar on Top Health Myths- Fact or Fad?
Other
- Wharton Club of the UK - Wharton Alumni Angels Network: Angel 101
- Wharton Club of the UK - Annual General Meeting
- Wharton Club of New York - Virtual Yoga Class
- Wharton Club of New York - Volunteer Orientation
- Wharton Alumnae Founders & Funders Association - Event for parents AND kids with New York Times bestselling author, Kobi Yamada
Other Virtual Initiatives
- Wharton Club of Houston - Page on website for alumni success stories
- Wharton Club of Houston - Email to all members with list of volunteer opportunities to help support those seeking medical solutions for COVID-19 or organizations adversely impacted by the same
- Wharton Club of Brazil - Compiled resume books of current Brazilian students to share with alumni
- Penn & Wharton Club of Singapore - Created Google sheet for Singaporean students to share their profiles and for alumni to share job and internship opportunities
- Wharton Alumnae Founders & Funders Association - Virtual gift bag for event attendees (series of discount codes for Penn female-founded companies)
- Wharton Club of New York - Email to all members asking for stories of how alumni have risen to the challenge to fight COVID-19
- Wharton Club of the UK - Wharton Alumni Mentors program seeking alumni volunteers for two hours per week to coach and mentor startups around Europe
- Wharton Club of the UK - Art and Photography Challenge
- Wharton Club of Dallas Fort Worth - Portfolio Investment Game